Orillia Minor Lacrosse 2020 Annual General Meeting, News (Orillia Minor Lacrosse)

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Orillia Minor Lacrosse 2020 Annual General Meeting
Submitted By Nicole Gardy on Sunday, October 25, 2020
Due to Covid restrictions, this year's Annual General Meeting will be held in an online forum. We invite all members in good standing to join us on Sunday, November 15 at 3pm. We ask that only one member per household join in.

Please use the following link to join us:

meet.google.com/cui-hxzr-uze
Or open Meet and enter this code: cui-hxzr-uze


 Are you interested in joining the Executive or do you know someone who might be a great candidate for an Executive role? Would you like more information on what's involved for each role? 

Below is a list of positions up for election this year, along with a brief outline of responsibilities involved with each role.
Please let us know in advance by email at [email protected] if there is a job you would like to take on or if you would like to nominate someone for a position. deadline is November 14 @ 8pm

Board Positions for Election in 2020



A) Vice President – League Development (elected) (2 YEARS)

1. Be responsible for all aspects of Player/Coach Development and clinics 

*Winter Skills

*Try Lacrosse

* Goalie Clinics

* Coaching Clinics

2. Be the OMLA Zone Representative and attend all Zone meetings as required. 

3. Be a signing officer of the OMLA 

4. Will assume any Past President duties in their absence as required. 

5. Develop and run all special clinics and training exercises. 

6. Carry out other duties as assigned by the Board of Directors



B) Vice President – Representative (elected) (2 YEARS)

1. Responsible for all aspects of the OMLA representative box teams 

2. Oversee the selection process of all Representative coaches 

3. Follow-up with Player/Coach suspensions/fines/discipline 

4. Liaison between all Rep Coaches and the Executive 

5. Submit the Rosters for all Representative Teams to the Registrar 

6. Work with the Treasurer to ensure all fees have been paid 

7. Ensure all Rep teams have played at least 10 games before July 1 deadline 

8. Submit and mail home game scores and game sheets to the Zone on a weekly basis 

9. Ensure selection of year-end award winners 

10. Attend monthly Board meetings 

11. Help Co-ordinate Picture Day 

12. Follow up to ensure return of all team jerseys/equipment 

13. Carry out other duties as assigned by the Board of Directors 



C) Vice President – Girls Field (elected) (2 YEARS)

1. Responsible for all aspects of the Girls Field Program 

2. Oversee all positions pertaining to girls field lacrosse 

3. Oversee the selection process of all Girls Field Coaches 

4. Attend all Zone and OWL meetings 

5. Present Zone/OWL directives at monthly Board meetings 

6. Player/coach/parent discipline in breach of OMLA Code of Conduct 

7. Work with the Treasurer to ensure all league fees have been paid 

8. Submit the Rosters for all Field Teams to the Registrar 

9. Work with the Treasurer to ensure all fees have been paid 

10. Work with Scheduler to schedule fields for practice time 

11. Ensure all coaches/managers receive weekly schedules 

12. Follow up to ensure return of all team jerseys/equipment 

13. Ensure selection of year-end award winners 

14. Attend monthly Board meetings 

15. Help Co-ordinate Picture Day 

16. Carry out other duties as assigned by the Board of Directors 


D) Director at Large - Girls Field (appointed) (1 YEAR)

  1. Assist the VP of Boys Field in all matters relating to the Boys Field program

  2. Carry out other duties as assigned by the Board of Directors


E) The Vice President – Boys Field (elected) (One year remaining in term)

1. Responsible for all aspects of the Boys Field Program 

2. Oversee all positions pertaining to Boys Field Lacrosse 

3. Oversee the selection process of all Boys Field Coaches 

4. Attend all Zone and OMFLL meetings 

5. Present Zone/OMFLL directives at monthly Board meetings 

6. Player/coach/parent discipline in breach of OMLA Code of Conduct 

7. Work with the Treasurer to ensure all league fees have been paid 

8. Submit the Rosters for all Field Teams to the Registrar 

9. Work with the Treasurer to ensure all fees have been paid 

10. Work with Scheduler to schedule fields for practice time 

11. Ensure all coaches/managers receive weekly schedules 

12. Follow up to ensure return of all team jerseys/equipment 

13. Ensure selection of year-end award winners 

14. Attend monthly Board meetings 

15. Help Co-ordinate Picture Day 

16. Carry out other duties as assigned by the Board of Directors


F) Director at Large - Boys Field (appointed) (1 YEAR)

  1. Assist the VP of Boys Field in all matters relating to the Boys Field program

  2. Carry out other duties as assigned by the Board of Directors

 

G Treasurer (elected) (2 YEARS)

1. Responsible for all of the financial accounting of the OMLA 

2. Sign all financial documents of the OMLA 

3. Responsible for the budget 

4. Responsible for providing detailed financial statements at each meeting. 

5. Notify OMLA members of delinquent accounts and collection thereof. 

6. Responsible for OMLA post office and/or collection of mail 

7. Main financial contact with the OLA and responsible for OLA remittances 

8. Carry out other duties as assigned by the Board of Directors

*an individual with strong bookkeeping knowledge is preferred



H) Secretary (elected) (1 YEAR)

1. Receive and disburse all correspondence 

2. Record and distribute minutes and attendance of all Board, Annual and Special meetings of the OMLA 

3. Assist other board members with correspondence 

4. In conjunction with the President, devise, prepare and distribute an agenda in advance of a meeting 

5. File yearly “Notice of Change” with Ministry of Comm. and Cons. Affairs 

6. Carry out other duties as assigned by the Board of Directors 


I) Scheduler (elected) (1 YEAR)

1. Primary contact with the City of Orillia for all floor, field and meeting space rentals 

2. Responsible for booking all floor time requirements for the OMLA including both indoor and outdoor facilities 

3. Responsible for obtaining a signing officers signature on all floor time contracts prior to submission 

4. Responsible for all scheduling of OMLA games and practices 

5. Responsible for informing Referee-in-Chief, and appropriate VP’s of all scheduling changes 

6. Attend Zone 4 scheduling meeting as required 

7. Work with Representative teams to ensure proper scheduling of nonzone games 

8. Ensure all schedules are posted on website 

9. Schedule floor time for the Orillia Tournament 

10. Carry out other duties as assigned by the Board of Directors 



J) Equipment Room Manager (elected) (1 YEAR)

1. Responsible for equipment purchases, control assignments, storage, distribution and recollection.

2. Liaise will appropriate Directors for the disbursement and recollection of jerseys and or equipment 

3. Responsible for trophy purchases and control 

4. Order/supply/maintain all apparel purchases for the OMLA with Board approval

5. Repair and maintain equipment and jerseys 

6. Maintain and organize Equipment Room 

7. Responsible for maintaining a list of all Equipment Room Key Holders 

8. Carry out other duties as assigned by the Board of Directors


K) Sponsorship/Fundraising (elected) (1 YEAR)

1. Responsible for all aspects of sponsorships, 

 for all programs 

2. Obtain quotes and order sponsor bars as required by the OMLA 

3. Responsible for arranging team photos for the Association 

4. Distribute Appreciation Pictures/Plaques to all OMLA sponsors 

5. Investigate and present viable league fundraising opportunities to the Board 

6. Implement and manage Board approved league fundraising activities 

7. Present any individual team fundraising requests to the Board for approval. 

8. Carry out other duties as assigned by the Board of Directors 


L) Tournament Coordinator(elected) (1 YEAR)

1. Responsible for coordinating all aspects of OMLA tournaments 

2. Responsible for the recruitment and scheduling of required volunteers for the tournament 

3. Responsible for all OLA required documents and submission of paperwork 

4. Responsible for working with the Scheduler and Referee-in-Chief in regards to tournament requirements. (or other appropriate Directors as needed) 

5. Carry out other duties as assigned by the Board of Directors 


M) Website and Media/Promotions (elected) (1 YEAR)

1. Responsible for all content and management including updates and changes to the OMLA website.

2. Responsible for Press Releases 

3. Coordinate all areas of publicity, advertising and public relations of the OMLA 

4. Develop and institute a promotional campaign to increase awareness of minor lacrosse 

5. Work with Board Members to publicize and promote all future and ongoing programs of the OMLA 

6. Carry out other duties as assigned by the Board of Directors 


N) Referee-in-Chief (appointed) (1 YEAR)

1. Responsible for ensuring all home games (Box Rep and House League) have been assigned referees and timekeepers 

2. Responsible for ensuring officials have the correct credentials as required by the OLA. All referees shall attend an OLA referee’s clinic on a yearly basis, at the expense of the OMLA under the condition that OMLA games will take precedence when accepting game assignments. 

3. Actively solicit referees and advertise known clinics

4. Responsible for ensuring all necessary equipment, balls, game sheets etc. are available for all OMLA games and are in good working condition 

5. Ensure that there is a procedure in place such that all game sheets are given to the appropriate VP. 

6. Referees are paid in accordance with the fee schedule stipulated by the Referee’s Association and the OLA. The RIC works with the Treasurer and ensure Referees and Timekeepers are issued cheques for games worked. 

7. Provide a list of OMLA Referees and Timekeepers with their contact information, which will include addresses and phone numbers 

8. Attend all zone/OLA referee meetings 

9. Discipline/suspensions 

10. Carry out other duties as assigned by the Board of Directors


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